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Position X101 - New Business and Marketing Coordinator

Duties and responsibilities to include the following Key Areas of Responsibilities:

Client Relations:
• Support the Directors, Associate Directors and Associates in cultivating and promoting good relations with current and prospective clients (through a variety of opportunities including networking, conferences, office functions, seminars, meeting etc.
• Assist in maintaining good relations with other consultants and other organisations.
• Work with the senior leadership team to deliver content and campaigns.


• Manage and coordinate marketing and deal with any relevant requests.
• Manage marketing budget within set financial framework.
• Manage outsourcing and team as necessary.
• Arrange and enable preparations for exhibitions, conferences and sector lead events.
• Identify upcoming Framework Agreements, OJEU notices and Expressions of Interest and co-ordinate submissions.
• Identify new relevant functions, events and exhibitions to partake in.
• Identify upcoming awards and co-ordinate entries.
• Co-ordinate and organise and functions, events and exhibition presence.
• Co-ordinate 3 monthly mailshots and other direct marketing initiatives.
• Management of marketing correspondence, information and documentation.
• Attend monthly meeting of Directors and Senior Architects (a forum for exchange of information.

Brand Management:
• Manage and coordinate the branding of Formation Architects.
• Promote Formation Architects and its people.
• Identify key expertise within the practice and help promote them by arranging employees to attend events, speak at events and promote the business.
• Manage relations with the press, including keeping a network of press contacts up to date and supplied with information about Formation Architects.
• Keep brochure and project sheets fresh.
• Manage “points of reflection” for all material.
• Coordinate keeping website up to date and relevant.
• Co-ordinate graphic input and photography as required.
• Run social media platforms, ensure posts are up to date and relevant. Social Media platforms we use are Instagram and LinkedIn.
• Make regular use of social media on events, views and news within the practice and key sectors to promote and engage with relevant audiences.

New business:
• Seek and promote new business.
• Promotion, support and coordination of new business process between directors and the new business clients, assisting with the relevant administration, meeting set up and presentations.
• Document and liaise with potential stakeholders throughout the bidding process to arrange and ensure attendance of meetings.
• Manage and promote new business correspondence and ensure inquiries are effectively managed for prospective bids.

Skills, knowledge and expertise:
• Minimum one year of work experience in relevant role.
• Able to communicate with Directors and senior colleagues and clients.
• Proactive and self-motivated with a solution focused approach.
• Good content and writing abilities.
• Design or architectural experience preferable but not essential.
• Willingness and interest to learn about the architecture sector, trends and events.
• Strong communication and organisation skills.
• Highly proficient writer.
• Excellent skills in use and management of social media tools and platforms.
• E-mail marketing automation platform experience preferable, but not essential.
• Website management experience.

If you are interested in this opportunity or would like to apply speculatively, to join our friendly, professional team, please send your CV and covering letter to